Administrative Assistant

Constangy, Brooks, Smith & Prophete LLP seeks an Administrative Assistant to join the Macon, GA office. This position will support the firm by performing various duties including heavy email monitoring for attorneys, answering the main line at our front desk, functioning as the first point of contact for the office, forwarding messages to appropriate parties, and more. Ideal candidates for this role will prioritize customer service and have an uplifting attitude, strong work ethic, altruistic personality, and be people-oriented. Our ideal candidate will possess the innate desire to help others.

If you are interested please send your resume to Thomas Reddington, Legal Recruiting Specialist at treddington@constangy.com or apply online via our website career portal.

Duties & Responsibilities:

• Monitoring emails for multiple attorneys
• Respond to incoming calls and forward all messages to appropriate parties
• Greet guests, clients, vendors and more in a professional manner and directing them to meeting locations
• Maintain and update conference room calendars
• Handle maintenance requests via email and/or by phone
• Order Office Supplies
• Execute catering orders for law firm events
• Provide support to the paralegals, legal assistants and attorneys as needed
• Perform ad-hoc administrative duties as assigned

Requirements:

• Prior experience as a Receptionist, Administrative Assistant, or office-related administrative role
• Possess basic knowledge of office computer programs (MS Office, working with PDFs), with a willingness to learn new programs
• High school diploma required; Some college coursework completed or degree optional
• Polite and approachable phone etiquette demonstrating strong verbal communications skills
• Must maintain confidentiality of all client information
• Dress code: business casual

If you are interested please send your resume to Thomas Reddington, Legal Recruiting Specialist at treddington@constangy.com or apply online via our website career portal.

*Benefits: Comprehensive HDHP health plan, dental plan, and vision plan; Teladoc coverage for remote medical care; HSA for medical, and dependent care FSA; Competitive paid time off (PTO) available and increasing with tenure at the firm; 4 hours PTO for medical appointments; 11 paid holidays, including the observation of Juneteenth; life and AD&D coverage through Unum; short-term and long-term disability insurance; identity theft protection; pet insurance; AFLAC and umbrella coverage available; Employee Assistance Program; 401(k) savings plan with matching and profit sharing contribution; paid parental leave; emergency travel assistance; student loan refinancing options and financial planning assistance; onsite parking and/or public transportation subsidies; monthly gym reimbursement.

*These benefits are subject to change

Constangy, Brooks, Smith & Prophete LLP requires that all employees be vaccinated, unless a medical or religious accommodation is needed.

Constangy, Brooks, Smith & Prophete LLP is an Equal Employment Opportunity employer committed to providing equal opportunity in all of our employment practices, including but not limited to selection, hiring, assignment, re-assignment, promotion, transfer, and compensation. Our Firm prohibits discrimination, harassment, or retaliation in employment based on race; color; religion; national origin; sex (including pregnancy); age; disability; genetic information, citizenship status; military service obligations; or any other category protected by applicable federal, state, or local law.

This position is NOT open to receiving candidates from recruiters.