Legal Assistant

Job Type

Full-time

Position Summary:

Constangy, Brooks, Smith & Prophete LLP seeks a Legal Assistant with at least 3-5 years of experience minimum to join the firm’s Atlanta, GA office. This position supports 2-3 attorneys who are active litigators in the Labor & Employment Practice. This is a full-time, permanent position. Ideal candidates will possess experience with Federal and Georgia State filing, civil rules and procedures, and have prior experience in a labor & employment defense practice. This position supports a set of attorneys as a primary assignment and provides back-up assistance to others as assigned.

To Apply: Please email your resume to the firm's Legal Recruiting Specialist, Thomas Reddington, at treddington@constangy.com, or apply via the Join Our Teams page on our website.

Duties & Responsibilities:

• Proofread all documents for grammatical, typographical or spelling errors, and completeness prior to distribution or filing
• Follow the standard naming and profiling conventions when scanning, emailing, and saving documents to the document management system
• Draft standard correspondence, motions and other documents
• Possess high level of awareness and protection of confidential information
• Exhibit good judgment and organizational skills to receive, record and disseminate all information on behalf of the clients and assigned attorneys (e.g., mail, interoffice mail, email, etc.)
• Consistently provide friendly and helpful telephone support 
• Regularly anticipate the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., draft correspondence, prepare materials for meetings in advance)
• Routinely review and follow-up on client deadlines and calendar appointments
• Coordinate and make necessary arrangements for meetings (i.e., depositions, mediations, interviews, and vendor and facility reservations)
• Assist assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable activities
• Assist with the conflict check and client intake process for new matters
• Maintain attorney specific case lists, charts, and status of cases and outcomes
• Consistently and professionally communicate with clients, opposing counsel, vendors, and firm personnel
• Consistently complete assigned tasks when expected while managing multiple assignments and/or deadlines
• Review and follow-up on client deadlines, emails, and calendar appointments
• Develop, implement, and maintain systems to promote organization and efficiency

Skills & Qualifications:

• Possess 3-5 years of experience minimum as a legal assistant in a defense firm; Labor & Employment experience a plus
• Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint and Outlook), Document Management System, Time Entry, e-Filing and database software
• Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling and punctuation
• Strong time management skills and the ability to work under pressure in a fast-paced environment
• Strong organizational skills, interpersonal skills, and attention to detail

*Benefits: Comprehensive HDHP health plan, dental plan, and vision plan; Teladoc coverage for remote medical care; HSA for medical, and dependent care FSA; Competitive paid time off (PTO) available and increasing with tenure at the firm; 4 hours PTO for medical appointments; 11 paid holidays, including the observation of Juneteenth; life and AD&D coverage through Unum; short-term and long-term disability insurance; identity theft protection; pet insurance; AFLAC and umbrella coverage available; Employee Assistance Program; 401(k) savings plan with matching and profit sharing contribution; paid parental leave; emergency travel assistance; student loan refinancing options and financial planning assistance; onsite parking and/or public transportation subsidies; monthly gym reimbursement.

*These benefits are subject to change

Constangy, Brooks, Smith & Prophete LLP requires that all employees be vaccinated, unless a medical or religious accommodation is needed.

Constangy, Brooks, Smith & Prophete LLP is an Equal Employment Opportunity employer committed to providing equal opportunity in all of our employment practices, including but not limited to selection, hiring, assignment, re-assignment, promotion, transfer, and compensation. Our Firm prohibits discrimination, harassment, or retaliation in employment based on race; color; religion; national origin; sex (including pregnancy); age; disability; genetic information, citizenship status; military service obligations; or any other category protected by applicable federal, state, or local law.

This position is NOT open to candidate submissions from external search firms.